Schedule item availability and counts
About resetting item availability
Automatic inventory resets allow you to set a specific day and time for the items marked as sold out to automatically reset, or use your business’ end of day to keep your stock counts accurate and up to date.
Before you begin
You have two options for scheduling inventory resets:
Schedule an inventory reset from the Square Dashboard on a laptop or desktop computer
Schedule an inventory reset from your point of sale app and devices
Make sure you’ve created at least one item in your item library before scheduling an inventory reset. Learn more about how to create and edit items with Square.
Reset item availability and counts
Effective scheduling of item availability ensures that products are consistently available to meet customer demand while optimising storage and reducing costs.
Once you schedule an automatic reset time, a calendar icon will appear on the item’s status pill in your Item Library.
Square Dashboard
- Sign in to Square Dashboard and go to Items & menus (or Items & inventory) > Items > Item library.
- Click the status pill next to the item you want to schedule a reset for.
- In the availability popover/modal, select the availability status pill.
- Click Reset.
- In the Quantity field, enter the number you want to reset to. Leave blank to reset to unlimited.
- Select a reset schedule, or select Custom to enter a specific date and time.
- Click Save.
- Sign in to Square Dashboard and go to Items & menus (or Items & inventory) > Items > Item library.
- Click the status pill next to the item you want to schedule a reset for.
- In the availability modal, select the variation you want to update.
- Select the availability status pill.
- Click Reset.
- In the Quantity field, enter the number you want to reset to. Leave blank to reset to unlimited.
- Select a reset schedule, or select Custom to enter a specific date and time.
- Click Save.
Point of sale app
- Open your point-of-sale app and tap ≡ More.
- Tap Items > All items.
- Tap on the item you want to schedule an automatic reset.
- Tap Available or Sold out under the Price and inventory section.
- Select the reset availability row.
- Choose the date and time.
- In the Quantity field, enter the number you want to reset to. Leave blank to reset to unlimited.
- Select a repeat cadence. The reset can be a one-time reset, or repeat daily or weekly.
- Tap Done.
- Review your changes and tap Done > Save.
Set up a negative stock warning
Open the Retail POS app and tap ≡ More from the navigation bar.
Tap Settings > Checkout.
Tap Negative stock warning and toggle on Show warning.