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Create and print barcode labels

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Who is this article for?
This article is for business owners and team members with item creation and stock counting permissions who are creating barcode labels with a Square for Retail Plus or Premium subscription. Learn more about custom permissions and setting up your team with Square for Retail.

About printing barcode labels

You can create and print barcode labels from Square Dashboard or the Square Retail POS app on a compatible iOS device and Square Register.

Before you begin

Square for Retail supports price embedded barcodes, which are barcodes that have a price built into them. You will need a compatible barcode label printer. You can comparecompatible barcode printers and label sizes in our Support Centre.

You have three options for creating and printing barcode labels in your Retail POS app:

  • Select a custom list of items.

  • Receive stock through a purchase order. Learn how to View, receive and adjust inventory.

  • Select a completed or partially received purchase order.

You can also create barcode labels from your Square Dashboard. 

Barcode labels can’t be created nor printed from Square Terminal.

Missing item details, such as price or SKU number, will not appear on the labels. The Square Retail POS app will notify you of missing details before printing. Square Dashboard will display a preview of the labels for your approval before printing. You can also test print a label to validate the formatting.

Create and print barcode labels

From the Retail POS app

You have three options for creating and printing barcode labels from your Retail POS app.

Select a custom list of items

  1. Open the Square Retail POS app.
  2. Tap Inventory > Stock overview.
  3. Tap Print labels.
  4. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  5. Select the label size that best suits the type of product the labels will be applied to.
  6. Choose the barcode type (SKU or GTIN).
  7. Select a template from the options displayed – price, item name, and variation name can be used.
  8. Use the search bar to find and select items to add to the list.
  9. Tap Print.

Receive stock through a purchase order

  1. After receiving stock of items, tap Print labels.
  2. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  3. Select the label size that best suits the type of product the labels will be applied to.
  4. Choose the barcode type (SKU or GTIN).
  5. Select a template from the options displayed – price, item name, and variation name can be used.
  6. Tap Print.

Select a completed or partially received purchase order

  1. Open the Square Retail POS app.
  2. Tap Inventory > Purchase orders.
  3. Tap on a received or partially received purchase order.
  4. Tap Print labels.
  5. Tap on the forward arrow (>) to choose a label template with the type of information you want on the label.
  6. Select the label size that best suits the type of product the labels will be applied to.
  7. Choose the barcode type (SKU or GTIN).
  8. Select a template from the options displayed – price, item name, and variation name can be used.
  9. Use the search bar to find and select items to add to the list.
  10. Tap Print.

From Square Dashboard

You can print barcode labels from your Item library in Square Dashboard.

Select a category, purchase order, or custom list of items

You can print labels by category, from a purchase order, or manually add items.

  1. Sign in to your Square Dashboard and click Items & orders > Items > Item library.
  2. Click the Actions drop-down menu and select Print labels.
  3. Select a label type, location, barcode format and label details.
  4. Click Select by Category, Select from Purchase Order, or Add item.
  5. Select items based on how you chose to print labels. If applicable, click Done.
  6. Click Create Labels.
  7. Click Print Labels Now or Download PDF to save the file on your desktop computer or laptop.

Print a decommissioned label size using Google Chrome

Review the instructions below to learn how to print decommissioned DYMO label sizes via the Google Chrome web browser. The below instructions are specific to DYMO Label 30346 (½” x 1 ⅞” or 12.7 x 47.67 mm).

  1. Sign in to your Square Dashboard and click Items & orders > Items > Item library.
  2. Click the Actions drop-down menu and select Print labels.
  3. Click Label Type and select Deprecated DYMO 30346 - LW Library Barcode Labels ½ x 1 7/8.
  4. Select a location, barcode format and label details.
  5. Click Add item, select your item(s) and enter the quantity.
  6. Click Create labels > Print Labels Now.
  7. From the Destination drop-down menu, select DYMO LabelWriter550 as the printer.
  8. Set Copies to 1.
  9. Under the More Settings section, make sure that Paper size is 12.7 x 47.67mm.
  10. Set Pages per sheet to 1.
  11. From the Scale drop-down menu, select Fit to printable area.
  12. Click Print.

View printer queue

  1. Open the Square Retail POS app.

  2. Tap ≡ More > Settings > Hardware > Printers.

  3. View print jobs under the Queue section.

  4. If applicable, tap Retry on any failed print jobs.

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